Editing a change record

What can be edited in a change record, and who by depends upon the current state of the change record.

A change record goes through the following states.

  1. Draft - (Editors: Author) the change creator fills in all fields intially to create the draft record, and then can only add additional implementation comments, or submit the change for approval. After the change is submitted for approval the change author can make no more updates (unless the change author is in the implementation group also)
  2. Pending Approval - (Editors: Implementation Group) the assigned implementation group can approve or reject the change, and add additional comments into the implementation field. It may also be assigned to an individual person.
  3. Approved - (Editors: Implementation Group) Anyone in the change implemntation group may add additional comments or re-assign it to a different individual up until the implementation time is reached. The change cannot be closed until the approved time has been reached.
  4. Approved, time reached - (Editors: Implementation Group) when an approved change record reaches it's scheduled implementation time the change record can only be closed to completed, additional comments may also be entered at this time but the only state change allowed it 'completed'.
  5. Rejected - (Editors: Author) If a change record is rejected by the implementation group, then the author of the chage is granted access to the change record again to view the rejection reason. The only action the author can take with a rejected change is to view the rejected record, and then delete the rejected record. It cannot be resubmitted.